Effective Communication Methods in Organization

Question: Discuss about the Effective Communication Methods in Organization. Answer: Introduction There is discussion about interpersonal style, this provide more accurate knowledge about every individuals who can evaluate their style and even of the others. The online test is relevant in calculating the interpersonal style and the way it actually differ with every individual in different surrounding and situations. Every organization differs with working atmosphere therefore the evolution of performance appraisal process is also different. While doing this online test the conclusion and idea drawn out is completely related to personal behavior with reference to organization. To some extend this online test has helped in evaluating personal style and the questions asked are related to communication and behavior. Some of the questions asked were relevant to personality. Every individual have their own interpersonal style and these actually develop due to some of the factors such as culture, family upbringing and environment. Sometime many of the style and behavior comes out of the individuals personalities because of situation. Here the questions asked are more over relevant to the style that any individuals can have but there are many topics which are not specifically not highlighted in the test. In this test the questions were basically about the reaction that would come out from any individuals at organizational level (Cullen, 2011). Reasons that specify upper discussion, the question through which I went were asked related to personal behavior in an organization. The way any employee interacted with his or her employee leaves a great mark in the development of organization. Interpersonal style is the individual interact with others, it depends upon the personalities, core value and even the working atmosphere of the organization. There are number of benefit that can be drawn from knowing your interpersonal style that also gives negative and positive awareness of individual. The questions asked were completely related to my behavior for others. Understanding the interpersonal style will help in developing communication skill more effectively. If employees are aware about their interpersonal style, they can evaluate their weakness and strengthens. The knowledge of what actually is interpersonal style will help in understanding the behavior of others in organization. When there is more communication and interaction, if I talk about my organization then there is open and close interaction with every employees (Hickman, 2014). At workplace there is need to develop good communication and should have coordination between the employees for smooth running. Interpersonal style helps in developing the behavior at workplace. Communication, leadership and positive nature of every individual can be easily known if there is idea and knowledge about interpersonal style. It is itself huge subject and even it can fluctuate according to situation and environment. Organization where I work has one thing very positive that it provides more interactive session so that there can be more and more communication and every employee has more information about the style. Interaction is very important aspect in every organization, this make more growth and development in the organization (Putnam Nicotera, 2009). Conflicts generally occur when there is different point of view; some other thought process is going on in doing similar kind of work. In one organization there are different kinds of employees work with different type of interpersonal style that they carry. Every individual is known to have their own personality and conflicts generally occur when there are many employees working together for same organization. With one of the example explained, conflicts had taken place in an organization where I had worked nearly for three years. The problem had occurred with one of the employee on the matter of wrong communication to higher authorities. It is completely understood that every individual are different in terms of personalities, some of them get more aggressive and some remain polite at every situations. I was working in organization with five members in one team. We had supportive and helpful team leader who had always guided us so that the work delivered should be of good quality a nd on time. On the other hand, one of the members was Max who had different behavior then others this might have been developed due to unawareness of his interpersonal style, the lack of awareness in interpersonal behaviors will lead to negative style that might be harmful for organization (Cummings Worley, 2014) Whenever there is any conflict between any individuals there must be good communication with the employee with whom the conflicts has taken place. The fact that every conflict should be resolve so that it may not disturb the working condition in the organization (Rahim, 2010). Any conflict can be big or small the matter is to resolve so that it does not affect the working condition in organization. Being in a situation, any person should have good quality of communication, teamwork, can even work under high pressure, self management is very important factors. For example if I am in a situation where there is need to manage my personal schedule then I need to know self management accurately. Self management here implies on how the productivity does not decrease with any conflicts and should know the ways to manage the work effectively under high pressure (Drft, 2006) I have nice way to approach people with good listening habit, this attitude ultimately develop positive mark towards customers. The personal qualities that are present in any individuals can use it to increase their performance and even maintain the standards that any organization should provide to its customers. The efficiency of organization would increase when there is more effort from every employee and the efforts which I deliver to organization is hard work and provide more productivity to company by giving more time. To attract more numbers of customers the employee should think to develop good style of communication. As a team leader, there are many things which need to be done so that the productivity of work can be increased. Leader should motivate his team so that they can increase their efficiency and work to even avoid poor work. The poor work from the team leaves a negative impact for the company therefore this can be only be reduce if an only when team leader is more communicative with his team. To increase productivity, the leader should motivate and conduct training sessions. Training is done in order to increase productivity of work, improve the quality of work. For example a team leader is always marked as role model for his team; the motivation is developed if the leader has specific qualities. The charisma quality of leader is essentials as it make employee to listen to them more accurately (Holt, 2017). In an organization where I work has appraisal process system for all the employee working there, the appraisal is set on the performance of employee. The basic requirement from the organizations delivers the target with quality work and on these basics the appraisal is decided. In short yes my organization set a formal performance appraisal process (Deb, 2014). I feel this system to maximum extend is accurate and effective but on other issue the organization must certainly work. Organization should certainly see on other factors and appraisal should be given so that every employee gets motivated. The proper feedback from every employee should be taken even for making the performance appraisal process. The appraisal process in my organization provides chance for every single employee, so that all of them can have benefit from the appraisal. The main head and the managers should always motivate the employee to make incentive. For every organization it is important to make good performa nce appraisal so that any employee should not feel biased by the system. The performance evolution in my company is open and even the employee can actually check their work. Yes my company always encourages me to upgrade my skill (Attorney, 2007). There are lots more feedback used in my organization, they are direct contact with managers and time to time interaction session with every employee and even the manager take part in those sessions. There is monthly evaluation of from every employee about the environment and the working condition. The higher authorizes keep check with every employee about the satisfaction with their work profile. The direct interaction is very important and the employees feel free to give suggestion and recommendation for the improvement. General meeting and interactive sessions works wonder in improving every time. I am aware about the process of feedback that my organization has adopted; the feedbacks are focus group, SWOT and FAQ. These feedback systems make the link between employees and the company (Floyd Lane, 2017). Reference Cullen, S (2011). What are the interpersonal skills you need at work? Putnam, L. L., Nicotera, M. A.(2009). Building theories of organization: the constitutive role of communication. Routledge. Language arts disciplines. Holt, M (2017). Effective communication methods in an organization. Viewed on 23 January 2017. Online from https://smallbusiness.chron.com/effective-communication-methods-organization-2.html Hickman, R. G (2014). Leading organizations. Business economics. Pp 3-24. Cummings, G. T Worley, G. C (2014). Organization development and change. Cengage learning. Business economics. Drft, R (2006). Organization theory and design. Cengage learning. Business economics. Attorney, D. A (2007). Performance appraisal handbook. Nolo. Pp- 96. Deb, T (2014). Performance appraisal and management. Excel book. Employees. Pp 107. Rahim, A. M (2010). Managing conflicts in organizations. Transaction publishers. Business economices. Floyd, W. S Lane, J. P (2017). Strategizing throughout the organization: managing role conflict in strategic renewal. Academy of management.